Thu 29 Aug 2019 10:07

Wimborne Rugby Football Club Ltd Safeguarding Children and Vulnerable Adults Policy (2018/2019)

The purpose of this policy is to ensure the welfare of all children and vulnerable adults who are members of Wimborne Rugby Football Club (WRFC).
In addition the policy will provide guidance to all those concerned with coaching, and associated roles within the club, with regard to the safeguarding of all children and vulnerable adults involved with the club.

The definition of a child is defined in the Children’s Act 2004 and is a person under the age of 18.

The definition of a vulnerable adult is defined in the Safeguarding Vulnerable Groups Act 2006 and is a person who is 18 years or older and has:

  • Dependency upon others, or a requirement for assistance from others, in the performance of basic physical functions
  • Severe impairment in their ability to communicate with others
  • An impairment in their ability to protect themselves from assault, abuse or neglect
  • Has been detained in lawful custody or is being supervised as a result of a court order

 Safeguarding vulnerable people is everyone’s responsibility. This means that everyone in rugby has a responsibility to respond to any concerns that they or others, may have about a child or vulnerable adult, or the behaviour of an adult.

 In the context of this policy, harm is an action or behavior which has a detrimental effect on a child or vulnerable adult’s physical or emotional health or wellbeing. Harm can be defined as neglect, abuse or bullying, and in the case of vulnerable adults also includes financial abuse. The Rugby Football Union’s Safeguarding Policy and procedures goes into more detail and reference is made to this policy within Wimborne RFC’s policy.

Safeguarding Children & Vulnerable Adults Policy 

  1. Wimborne Rugby Football Club Ltd acknowledges its responsibility to safeguard the welfare of all children and vulnerable adults involved in WRFC Ltd from harm.
  1. Wimborne RFC Ltd confirms that it adheres to the Rugby Football Union’s (RFU’s) Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document. [ safeguardingchildren/welfareofyoungpeoplepolicyguidance ]
  1. A child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17 year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected. [RFU Regulations 15 and 21 can be found at ]
  1. The Key Principles of the RFU Safeguarding Children & Vulnerable Adults Policy are that:
  • The welfare of the child or vulnerable adult (as appropriate) is, and must always be, paramount to any other considerations.
  • All participants regardless of age, gender, ability or disability, race, faith, culture, size, language or sexual identity have the right to protection from abuse or harm.
  • All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.
  • Working in partnership with other organisations, statutory agencies, parents, carers, children and young people is essential for the welfare of children and young people.
  • The interests of those who work or volunteer with children and vulnerable adults will be protected.
  • Children have a right to expect support, and personal and social development delivered by an adult volunteer who has been appropriately recruited, vetted and managed in relation to their participation in rugby union, whether they are playing, volunteering or officiating in the community or professional areas of the sport.
  1. Wimborne RFC Ltd recognises that all children have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. Wimborne RFC Ltd recognises that this is the responsibility of everyone involved, in whatever capacity, at the club.
  1. Wimborne RFC Ltd will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate. Wimborne RFC Ltd will ensure its spectators, parents, members and officials are all aware of and have accepted the club Photographic Policy as set out in the club welcome pack and on the policies page of the club website
  1. Wimborne RFC Ltd will endeavor to comply with the Guidance for Websites as set out on the RFU RUSafe website. [ http:// USEFULRFURESOURCES.aspx]
  1. The Club Safeguarding Officer (CSO) is Andy Salmon tel: 07720 297170 or email   If you witness or are aware of an incident where the welfare of a child or vulnerable adult has been put at risk you must in the first instance inform the CSO. They will then inform the Constituent Bodies (CB) Safeguarding Manager and the RFU Safeguarding Executive. If an incident involves the CSO you should inform the Chairman of Mini & Youth, Simon Humphrey  tel: 07900 080750 or email  and either the CB Safeguarding Manager (Dave Harris [ 01305 854337 and whose e-mail address is: ] or the RFU Safeguarding Executive. [ RUSafe/NATIONALSafeguardingTeam.aspx ]

If you feel the child is in immediate risk of abuse, then a statutory Agency, local children’s services or the police, should be contacted immediately.

Follow this link for child protection information, Pan Dorset approach:

Dorset Police: 01305 222222

Any concerns regarding the safety and wellbeing of children and young people are dealt with by the Multi Agency Safeguarding Hub (MASH).  Please use the contact details according to where the child normally lives:

Dorset Multi Agency Safeguarding Hub : 01202 228866

Poole Multi Agency Safeguarding Hub : 01202 735046

Bournemouth Multi Agency Safeguarding Hub : 01202 458101

Out of hours contact is 01202 657279.

If a vulnerable adult is at risk of abuse, their consent to the statutory agencies being contacted should be obtained, if possible before doing so.                                                                                         

  1. All members of Wimborne RFC Ltd who take part in regulated activity involving contact with children must undertake an RFU Enhanced Disclosure and Barring Service (DBS).
  1. Wimborne RFC Ltd will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU. Refer to appendix 3. In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by WRFC, the CB or the RFU:
  • Working alone with a child, children, vulnerable adult, or adults unless as a reasonable part of a club activity in which case the work should take place in clear view and with the knowledge of other adults.
  • Consuming alcohol whilst responsible for children or vulnerable adults.
  • Providing alcohol to children or allowing its supply.
  • Smoking in the presence of children.
  • Humiliating children or vulnerable adults.
  • Inappropriate or unnecessary physical contact with a child or vulnerable adult.
  • Participating in, or allowing, contact or physical games with children or vulnerable adults beyond what is laid down in the guidance to RFU Regulation 15 (referenced at para 3 above)
  • Having an intimate or sexual relationship with any child or vulnerable adult developed as a result of being in a ‘position of trust.’
  • Making sexually explicit comments or sharing sexually explicit material.
  1. Wimborne RFC Ltd will comply with the minimum RFU recommended adult to child ratio when coaching or going on tour:
  • 1:10 children over 8 or vulnerable adult
  • 1:8 children under the age of 8
  • 1:6 children under the age of 7
  1. Wimborne RFC Ltd will ensure that it’s parents, members and officials are all aware of and have accepted the club’s Transportation Policy as set out in the welcome pack and on the policies page of the website
  1. Wimborne RFC Ltd manages the changing facilities and arranges for them to be supervised by two adults (RFU DBS checked) of the appropriate gender for the players using the facilities. Wimborne RFC Ltd ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children or vulnerable adults.
  1. Wimborne RFC Ltd will ensure that its coaches, coordinators and first aiders will receive the support and training considered appropriate to their position and role. The RFU “Managing Challenging Behaviour” Policy has been adopted and circulated amongst the club workforce both, voluntary and paid. [ http:// USEFULRFURESOURCES.aspx ]
  1. Any events held on Wimborne RFC Ltd premises must comply with this Policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected. Any tours, overseas or domestic, undertaken by Wimborne RFC Ltd must comply with the relevant RFU Regulations and Guidance relating to tours and the Wimborne RFC Mini & Youth Section Tours Policy and Guidelines. (see policy pages of club website).
  1. Wimborne RFC Ltd play on pitches that form part of a public recreation space and is open to the public during rugby activities. During training sessions and matches the public should not go onto a pitch that is in use or interfere with the activity. If an adult member of Wimborne RFC Ltd sees a member of the public behaving in a manner that is inappropriate or presents a danger to children or vulnerable adults they may challenge them as long as by so doing they do not compromise their own safety. Incidents should be reported to the CSO or the Duty Officer (from September 2012) or any Mini & Youth Committee member.


Signed ………………………………….         Secretary


Date …………………………………….


Signed ………………………………….        Chairman


Date …………………………………….